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Sketch June 2005 Page 7 DUTIES OF OFFICERS The Corresponding Secretary picks up all mail, conducts and keeps records of all correspondence and types the Newsletter stencil. The Corresponding Secretary picks up all mail, conducts and keeps records of all correspondence and keeps the archives up to date. RATIONALE: To equalize duties between the Corresponding Secretary and the Publicity Director. DUTIES OF DIRECTORS Exhibitions Director arranges juried exhibitions by selecting jurors and booking space for jurying and exhibitions, completes the Duty Roster and supervises all details CHANGE TO: Exhibitions Director arranges for juried exhibitions, booking venues for exhibitions, overseeing the jurying process and completion of the Duty Roster and supervises all details. RATIONALE: Rewording to reflect the current duties and processes. DUTIES OF DIRECTORS Publicity and Archives Director writes press releases and keeps the archives up to date. CHANGE TO: Publicity Director writes press releases, promotes awareness of club and member activities. RATIONALE: To equalize duties between the Corresponding Secretary and the Publicity Director. DUTIES OF DIRECTORS Socials Director provides refreshments for meetings and other functions. CHANGE TO: Workshop Director provides opportunities for improving artistic skills by arranging regular workshops. RATIONALE: To include the duties for the Workshop Director as a Board position while removing the duties for the Socials Directors a Board function. PRIZES AND MEMORIALS 1989 The West Vancouver Sketch Club provides the yearly amount of $300 to the University of British Columbia as "The Sam Black Prize". This is to be awarded at the discretion of the University and the recipient shall be asked to exhibit artwork at one of the club's juried shows in the current year. CHANGE TO: 1989 The West Vancouver Sketch Club provides the yearly amount of $400 to the University of British Columbia as "The Sam Black Prize". This is to be awarded at the discretion of the University. RATIONALE: To update this section to reflect current practices. PRIZES AND MEMORIALS 1989 The Sketch Club also has committed itself to $80 per year perpetually, in memory of its Founder, Eileen Laurie, which sum is divided equally between West Vancouver Memorial Library and Capilano College Library for the purchase of Art books for public circulation CHANGE TO: 1989 The Sketch Club also has committed itself to $150 per year perpetually, in memory of its Founder, Eileen Laurie, which sum is divided equalJy between West Vancouver Memorial Library and North Vancouver City and North Vancouver District Libraries for the purchase of Art books for public circulation. RATIONALE: To update this section to reflect current practices. PRIZES AND MEMORIALS ADD: 2005 The Sketch Club also has committed to provide a yearly amount of $400 to the Capilano College Arts Program to further the career of an art student or students. This prize is to be awarded at the discretion of the College. RATIONALE: To update this section to reflect current practices. PRIZES AND MEMORIALS The Kay Cole Memorial Gift. The West Vancouver Sketch Club accepted a gift of $20,000 from Cohn Cole. 1991 Under the ten-year gift rule, the capital of the gift may not be used for ten years, but the interest earned may be spent. The Club may spend the interest towards educational events, annually if possible. CHANGE TO: The Kay Cole Memorial Gift. The West Vancouver Sketch Club accepted a gift of $20,000 from Cohn 1991 Cole. Under the ten-year gift rule, the capital of the gift was not used for ten years, but the interest earned was spent. The Board of Directors may now utilize this fund to further club activities, or in any other way which would benefit the membership, subject to membership approval. RATIONALE: To update this section to reflect the current situation.